What are Submissions Reports

Submissions reports are documents that provide detailed information about the roles an actor has submitted for by their agent. They typically include details such as:

• the project name,
• role description,
• submission date, and
• the status of the submission.

These reports allow actors and agents to track which casting directors have viewed their materials, offering insights into what types of roles are generating interest. By reviewing these reports, actors can refine their submissions and ensure they are being proactive in pursuing the most suitable opportunities.

[Read also: Are Auditions Free? It’s Complicated.]

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What do Submissions Reports Look Like?

Here’s what typical submissions reports include:

1. Roles Submitted For: A list of all the roles you have applied to, typically including the project name, role name, and type of project (film, TV, commercial, etc.).
2. Submission Date: The date and time you submitted for each role.
3. Status of Submission: Indicates the current status, such as whether the submission was received, viewed by the casting director, or if you’ve been selected to audition.
4. Materials Sent: Information about the materials included with the submission, such as headshots, résumés, demo reels, and cover letters.
5. Audition Invites: If any, the report may show which submissions resulted in an audition or callback invitation.

Actors use this report to track the progress of their submissions, see what materials casting directors are responding to, and monitor overall submission activity. It helps actors stay organized and identify patterns in the types of roles they are being considered for.

[Read also: 7 Mind-Blowing Reasons You Will Not Find a Good Audition On Casting Websites]

Here Are 5 Reasons Why Submissions Reports are Valuable Tools for Actors

Submissions reports from casting platforms like Actors Access are valuable for actors for several key reasons:

Reason #1: Tracking Progress

When tracking progress, actors should focus on:

• monitoring submissions and auditions activity;
• staying up-to-date with the status of submissions;
• observing the quality of auditions and repeat casting offices to target.

The importance of progress tracking lies in  the actor’s ability to identify patterns in the types of roles they are being considered for and which casting offices are showing the most interest.

This information enables actors to:

• refine their submissions,
• focus on strengthening relationships with responsive casting directors, and
• improve their overall strategy for securing auditions.

[Read also: 5 Amazing Ways to Leverage Your Casting Type and Brand]

Reason #2:Evaluating Effectiveness

When analyzing how effective their submissions reports are, actors should look at the roles targeted by themselves or their agent and the feedback from their acting package material such as headshots and reels.

Role Targeting

Submissions reports help actors see if they are being considered for the types of roles they are submitting for, allowing them to refine the roles they target or adjust their approach.

Conversations with your agent about the roles you would like to play are very important when you have a vision for your acting career. Submissions reports help you see whether or not you, your agent, and casting are on the same page about your role targeting.

Material Feedback

By tracking which submissions lead to auditions, actors can assess the effectiveness of their headshots, demo reels, acting clips, and even résumés. If certain materials consistently get viewed or result in callbacks, they can focus on those strengths.

[Read also: If You Want to Book Auditions, Start Tracking Immediately]

Reason #3: Strategic Planning

With submissions reports, actors can observe insights from casting directors and analyze patterns in their submissions history.

Casting Director Insights

The report provides insights into how often specific casting directors view an actor’s profile. This can help actors tailor their submissions or potentially connect with casting professionals showing interest.

Pattern Recognition

Actors can recognize trends in their submission history, such as which genres or character types they are getting the most traction with, and adjust future submissions accordingly.

In addition, actors may want to take new headshots or prepare different acting clips to match submissions patterns.

[Read also: 3 Secrets About How Agents Pitch Actors]

Reason #4: Time Management

Submissions reports are a valuable tool when it comes to time management because:

• they can help you prioritize specific audition requests;
• you can decide which casting offices to follow up with and how to do so.

Seeing a clear overview of submissions helps actors decide where to focus their time and energy, whether it’s applying to more projects or refining their materials for key roles.

Moreover, actors can use the report to determine if they should follow up with agents or casting directors about specific submissions.

[Read also: The Business Side of Acting and How to Succeed]

Reason #5: Professional Reflection

Submissions reports offer a detailed history of what roles the actor has pursued, providing valuable insight for:

• self-reflection,
• agent meetings, or
• future goal-setting.

Submissions reports empower actors with information that allows them to:

take a more data-driven approach to their career,

optimize their strategies, and

stay proactive.

[Read also: 5 Surprising Ways an EPK Can Boost Your Acting Career]

How to Get Submissions Reports

To get a submissions report on Actors Access, log into your account on the platform. Navigate to the “Submissions” section, where you will find a history of all the roles you have submitted for. Depending on your account type, you may be able to generate or download a detailed report of this activity.

If you have an agent submitting on your behalf, they may also be able to provide a report from their own submissions tracking. Some platforms may allow you to filter or customize the report to focus on specific time periods or projects.

How to Ask Your Agent for a Submissions Report

To ask your agents for submissions reports, send a polite, professional email or message requesting the information. Also: 

• Mention that you would like to review the submissions to track your progress and evaluate casting feedback.
• Make sure to express appreciation for their efforts and emphasize that the report will help you better understand where your strengths lie.
• If possible, suggest a specific timeframe for the report, such as a monthly or quarterly summary.

Keep the tone collaborative and supportive, showing you are invested in your career’s strategy.

[Read also: Why Focus and Passion Matter Against the Odds]

Conclusion

Submissions reports are invaluable tools for actors seeking to refine their career strategies and improve their chances of securing auditions. By providing detailed insights into which roles an actor has submitted for and how casting directors respond, these reports offer a clear view of where an actor’s strengths lie and where adjustments may be needed. This level of transparency empowers actors to:

• stay organized,
• track their progress, and
• make informed decisions about future submissions.

Moreover, submissions reports facilitate better communication between actors and their agents. They help ensure that both parties are aligned in terms of role targeting and career direction. With these reports, actors can have meaningful discussions about the types of roles they are auditioning for, as well as the effectiveness of their current materials, such as headshots and demo reels.

In an industry that is both competitive and unpredictable, the ability to analyze submissions reports allows actors to take a more strategic and data-driven approach to their careers. Whether it is adjusting submission strategies, focusing on responsive casting offices, or reassessing audition materials, the insights gained from these reports help actors stay proactive and targeted in their pursuit of success.

[Read also: The Pitfalls of Exclusive Representation for Actors]

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